Websites & Portals
Vendor Portals for Suppliers
Supplier-facing portals that streamline onboarding, purchase orders, invoices and documents, replacing email chains and spreadsheets.
Overview
Vendor Portal Development
Managing suppliers by email and spreadsheet is slow and error-prone. A vendor portal gives suppliers one place to register, submit documents, view purchase orders, upload invoices and check payment status, while your procurement and finance teams get structured, reviewable data. The result is less chasing by email, fewer errors and a clearer record for audits.
Codemotives builds vendor portals with approval workflows, document expiry tracking and ERP integration at their core. We design onboarding checks around your own policies and make the portal usable for suppliers with varying technical skill. Where regulations or internal policies apply, we design the workflows around those requirements, though final compliance remains your responsibility.
Context
Problems we solve
- 01
Manual vendor onboarding
Collecting forms and documents by email is slow. Structured onboarding captures everything once and routes approvals.
- 02
Invoice and PO mismatches
Disputes arise from unclear status. Shared PO and invoice views make matching visible to both sides.
- 03
Expiring documents
Certificates and insurance lapse unnoticed. Expiry tracking and reminders keep records current.
- 04
ERP disconnect
Re-keying data into ERP wastes time. Integration moves approved data straight through.
Capabilities
What we deliver
- 01
Supplier onboarding
Multi-step registration with document upload, internal review and approval workflow.
- 02
Purchase order access
Suppliers view, acknowledge and update orders, with change history for both sides.
- 03
Invoice submission
Suppliers submit invoices against POs, with validation and status visibility.
- 04
Document management
Certificates and contracts are stored with expiry dates and automatic reminders.
- 05
ERP and finance integration
Vendor, PO and payment data sync with systems such as SAP, Dynamics or custom ERPs.
- 06
Audit and reporting
Activity logs and reports support procurement reviews and internal audits.
Where it fits
- Supplier onboarding for manufacturers
- Retail vendor invoice submission
- Contractor compliance document portal
- Marketplace seller management portal
- Distributor order and stock portal
Technologies we use
- React
- Node.js
- .NET
- PostgreSQL
- SQL Server
- SAP APIs
- REST APIs
- Azure AD
Approach
How we deliver
- 1
Discover
We learn your goals, users, constraints and existing systems before proposing anything.
- 2
Plan
Scope, priorities, architecture and milestones are agreed so everyone knows what ships when.
- 3
Design
User flows, interfaces and technical design are shaped and reviewed with you early.
- 4
Build
Work is delivered in short iterations with regular demos, so progress is always visible.
- 5
Test
Functional, integration and performance checks run throughout, not only at the end.
- 6
Launch & support
We deploy, monitor and keep improving the product after it goes live.
FAQs
Common questions
Have a question that is not covered here? Get in touch.
Can you integrate with our ERP?
In most cases, yes, through APIs, database interfaces or file exchange. We review what your ERP exposes before agreeing scope.
Do suppliers need training?
Portals should be simple enough to use without it, but we provide help text and short guides for suppliers.
How do you handle approvals?
We model your internal approval steps as workflow, with roles, notifications and a record of who approved what.
Explore
Keep exploring
Let's build what's next
Tell us about your idea, product or legacy system. Send us a message and we will help you scope the right next step.